Tuesday, December 25, 2012

Causes Of Software Project Failure

Most software projects fail completely or partial failures because a small number of projects meet all their requirements. These requirements can be the cost, schedule, quality, or requirements objectives. According to many studies, failure rate of software projects is between 50% - 80%. This essay is a compilation of failure causes of software development projects; this essay summarises several areas that play a vital role in software project failure.

So, what really is the reason for software project failure? The sad fact is that software projects fail because we do not recognize that good engineering principles should be applied to software projects just as they are to building office buildings. We try to defend ourselves by saying that software construction is "different".

One of the most serious complaints against software failure is the inability
to estimate with acceptable accuracy the cost, resources, and schedule necessary
for a software project. Conventional assessment methods have always produced
positive results which contribute to the too well-known cost infested and
schedule slippage.

Causes Of Software Project Failure

Over the last 20 years many cost and schedule estimation techniques have been
used with mixed sensation due to restrictions of the assessment models. A major
part of the estimations failure can be due to a lack of understanding of the
software development process and the effect of that method used in the project
plan, schedule and cost estimates.

Failure Case Studies
Below are few of the case studies considered which will be analysed to fetch
the main reasons of failure of the software system.

Northumbria University developed accounting software to manage its day to day
business. The project could not come up with the desired results and failed to
meet the deadlines. Te investigations showed that the basic project management
procedures were not followed. This case study is referenced in this essay at
different points where necessary. [1]

Thai subsidiary (SMTL) of a Hong Kong-based multinational company (SMHK)
engaged in the manufacturing of electronic equipment. They implemented an
integrated software package; which was a failure at the several factors. These
factors were mostly management related. Such as a poor fit between the business
process assumptions inscribed in the software and the business processes in SMTL,
poor leadership at different levels, cultural differences, organizational
environment, and poor human resource management.

St John's Hospital is a District General Hospital provides medical and
nursing services, which includes both general surgery and medicine.All these
services are supported by diagnostic imaging, laboratory, ambulance, pharmacy
and therapy services, which are all on site. As the major hospital in a tourist
area, it deals with many visitors in the holiday season, generating a large
amount of non-booked admissions work.

Software Management & Leadership
It has been shown repeatedly, that effective leadership is essential for successful IT implementation (Klenke, 1994). A leader must also have cultural sensitivity, communication skills, creativity, ability to delegate, and the ability to develop and retain human resources (Luthans, 1994). The software manager at (SMHK) was a western, where as the lower managers were Eastern. So there was a cultural clash going on always. Jack (Manager) always try to introduce creative thoughts. And most of the time the lower management could not do them. Hence there was a clash going on all the time.

Employees also felt that management hardly ever "listened" to their concerns
or attempted to address them. Consequently, many employees were eager to leave
the company, and did so as soon as they found alternate opportunities in other
companies.

Project Planning & Scheduling
Project planning means creating work breakdown, and then allocate responsibilities to the developers over time. Project planning consists of construction of various tasks, timelines and essential pathways including Gantt charts and PERT charts and different written plans for various situations.

It is quite usual in software development process to work backward from the
project end date which results in complete software project failure. It is
impossible that a project can be completed efficiently from the planning stage
to the implementation stage.

Allocation of roles and responsibilities has to be clearly defined, and it
becomes crucial while hiring the stall from outside. University's higher
management failed to apply the basic project management rules which laid to the
project failure.

Proper scheduling is also required before the start of the project. It
includes the time scheduling, teams scheduling. Project managers don't know what
they have to plan and schedule. They just only tell the programmer what to do
and the programmers can come up with a proper solution.

The development was moved to a new office and the office was not fully
equipped with the proper infrastructure. As time is also a big factor in success
or failure of a project. So it delayed the development process and contributed
towards the project failure. Infrastructure was not fully scheduled and
management team didn't know where and how the project development will be
started.

The top secret of a winning software development project is to control the
quality up and lower the risk. Contingency plan is also the part of planning. In
case things went wrong then this plan can be followed to lower the affect of the
failure of project. Same was the case with university's accounting software. The
management team had no such a contingency plan nor did they evaluate the risk
involved in the development of the new system. So it caused more trouble without
the backup system or backup plan.

The management just try to follow the methodologies like SDLC or RAD, but don't know which methodology to use and at which time should apply the right technique.

Cost Estimation
Cost estimation is mainly involved the cost of effort to produce the software project. But it's not limited to the effort only. It also includes the hardware and software cost, training the employees and customer, travelling to the customer, networking and communication costs. Cost estimation should be done as a part of the software process model.

Cost estimation needs to be done well before the start of the project
development. Failure of the budgeting for the cost of the project results in
complete disaster. As stated above the infrastructure cost, development tools
cost and hardware cost also needs to be estimated first.

Same thing happened to university's accounting system development. They
purchased the new system well with out any serious estimation of the cost and
the income sources.

Below are the reasons why wrong cost estimation is done.

Inappropriate estimation methodology
Another reason would be the use of an inappropriate cost estimation methodology. Not a single methodology is better than other. Every methodology has its own strong and weak points which should be considered. Dr. Barry Boehm's book Software Engineering Economics lists seven estimation methodologies. One or more of these methodologies can be used to estimate the cost of a project

"Good suggestion is that more than one software cost estimation methodology
should be used for accurate estimation".

Cost estimation tools
There are many drawbacks in manual cost estimation. This technique is almost obsolete now. These days successful cost estimation includes the use of appropriate commercial software cost estimating tool.

Good software estimating tools do not always guarantee reliable software
estimates. Wrong input of the software size will result in wrong estimate.
Estimation software also needs to be customised for the specific need of
organization. These customisations require the data from the past projects as
input for the tool to estimate.

There are number of reasons these tools can return the wrong estimate.

Choosing the right estimation tool
Choice of a right estimation tool is necessary for the right estimation. The tool is not capable of handling the input and thus it can come up with the wrong estimate and hence cause the software project to fail.

Ease of customisation
As mentioned above the selected tool must be customisable according to the organisation needs, so that the organization can customise it according to the needs and past project data.

Easy to use and learn
The cost estimation tool should be easy to use and learn. It must include help and examples, simple and straight forward user interface. It must require less training to learn the system and inputs should be well defined.

Accurate Estimation
The estimation tool must have the capability to analyse all the parameters and come up with the accurate estimation for the cost.

Risk Management
Risk management is an important factor towards software project failure if it's not managed timely and effectively. As nothing can be predicted that what will happen in future so we have to take the necessary steps in the present to take any uncertain situation in the future. Risk management means dealing with a concern before it becomes a crisis.

Risk Identification

According to the Universal risk Project there are two types of conditions which can be a symbol of as risk.

IF-THEN Statements "IF technology is not available, THEN we will not meet the requirement" "IF we cannot hire sufficient qualified software engineers, THEN we cannot meet the planned development schedule

Given the "condition", there is a likelihood that the "consequence" will occur "Given that this specific test fails (the CONDITION), the CONSEQUENCE is that the planned schedule will slip"


Project managers have to identify the areas where the risk can be and how it
can affect the development of the project. Risk can be of technical nature or
non technical. Project managers needs to be aware of both the risks. Most of the
projects managers are not good in either of the side. A good manager with
programming skills can be good in identifying the technical risk but not in non
technical risk.

Risk Analysis
After the risk is identified there is a need to make the categories of that risk. Risk analysis is the process of examining the project results and deliverables after the risk analysis and applying the technique to lower the risk. After risk analysis is complete, the proper risk analysis plan needs to be made to cope with any uncertain situation. First identified risks are categorized and make the hierarchy of those risks. At this point the risk is classified as the positive or negative risks.

Risk Prioritization
After the risk is analyzed, the next step is to priorities the risk. At first focus on the most sever risk first; and les sever later. These risk factors can worked from time to time so that the final project out come is free of risk. So most of the time project management team fails to identify the sever risk and work on the less sever risk. This often results in the form of a crisis.

Risk Avoidance
Dealing with the risk is an art. Some times the management takes the projects with out identifying the proper risk involved in the project. So an experienced manager will take the project after proper risk analysis and avoid any risk involved in the project.

Risk control
Managing the risk to achieve the desired results and deliverables is done through controlling the risk at its best. This is a pure intuitive process and depends on the experience of the project management team, or risk already managed in past projects which were done by the same organization.

Conclusion
This essay has presented three basic factors which can cause the software development project to fail. Planning & Scheduling, cost estimation and risk management. All of these factors are to be considered at the management level and then transferred to the lower management.

Planning & Scheduling comes at first, good planning and scheduling makes the
strong foundation for the software project. Project planning consists of
construction of various tasks, timelines and essential pathways including Gantt
charts and PERT charts and different written plans for various situations. If
these factors are not taken into part then the software may encounter problems
during the development and the final product will be a failure.

Cost estimation depends on the budget of the project, customer type and the
size and effort to be put in the project. Cost estimations are done many times
during the life cycle of a project. It affects the project in many ways, wrong
estimation complete failure, affect the good-will of the organisation if the
costs are not covered, stake holders are affected and waste of resources.

Managing the risk is a practical approach for decreasing the ambiguity and
possible loss related with a software development project. Potential measures
can be considered as opportunity-focused (positive risk) if their consequences
are favourable, or as threat-focused (negative risk) if their consequences are
unfavourable.

Causes Of Software Project Failure
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[1]. infoNet is an Advisory Service funded by JISC retrieved on November 26 2006 from http://www.jiscinfonet.ac.uk/ Jones, Capers, Patterns of Software Systems Failure and Success, International Thompson Computer Press, Boston, Mass., 1996. Boehm, B.W., “Software Risk Management: Principles and Practices”, IEEE Software, January 1991 http://sunset.usc.edu/classes/cs510_2003/notes/risk.pdf “Software Risk Management: Back to Basics – The Top 10 (or so) Software Risks”, Software Technology Conference, 2003

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Friday, December 21, 2012

Access To The Hidden Partition Pqservice

Many laptops and computers comes in our days without recovery cd, the OS and driver are in hidden partition.

I will show you step by step how to unhide this partition. You will need to use PARTEDIT32.

Be aware that you can lose all your data in this operation, you should backup all your important things before.

Access To The Hidden Partition Pqservice

This, is working with acer aspire laptops and probably with a large variety of computer with hidden partition.

First boot in bios menu by pressing F2 key on boot,

disable the d2d recovery save and restart.

Now we will use PARTEDIT32 this nice freeware software will make a great job, it will allow you to make your partition visible in some clicks of mouse and on the fly under Windows XP.

Unzip and launch Partedit32. The user interface opens, simple but effective, if you have more than one hard disk, choose the one where your hidden partition is in the menu Hard Disk, then look at the column TYPE in your partitions table here is the type of your partition, you can reach a list of the various types of partition by clicking the button SET TYPE.

In this example with a Acer laptop the name of the partition is PQSERVICE and its type is 12, changes it by type 07, save and reboot.

After boot in windows go to my computer you will see a new disk named PQSERVICE you have done it.

In this disk you can find your drivers and windows files. We will explain in another review how to make a real windows cd with these data.

Since that you have finish with these data you just have to repeat the operation and change back the value.

Access To The Hidden Partition Pqservice
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Victor PRADEL is the administrator of laptop support, where you can find many useful content about laptop help , troubleshooting and repairing.

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Tuesday, December 18, 2012

How to Restore Deleted Data From iPod Or iPod Touch

If you own an iPod of any sort then you would've come across a time when you accidentally deleted the wrong song or lost your whole iPod's data due to corruption or formatting. Yes I know it isn't a very pleasant sitution to be in and it leaves you wondering "can I restore deleted data on my iPod". Well luckily for you, you actually can so to learn how to restore deleted data from iPod or the iPod Touch continue reading below...

You see the iPod's hard drive is very similar to a computer's hard drive, and just like a computer it doesn't immediately erase deleted data. Instead what happens is that the data that is deleted gets marked and its space becomes listed as available re-usable space, however until that space is overwritten your old data is still there and can be recovered.

So essentially you have a small window of opportunity to recover you lost data, although you must act fast and try not downloading or uploading any new stuff onto your iPod if you wish to successfully recover your files.

How to Restore Deleted Data From iPod Or iPod Touch

Now to actually restore the deleted data from your iPod you are going to need to download the appropriate software which allows you to do so. Since windows don't provide you with any utilities, you are going to have to look towards third party software designers.

There are many great data recovery programs out there that can easily recover your deleted iPod data if it is still recoverable. These programs are spefically designed for recovering deleted data and there are programs especially for the iPod, so even if your iPod is corrupt, frozen or formatted you still should be able to get your lost data back.

So if you were wondering how to restore deleted data from iPod or iPod touch then all you need to do is download the appropriate software, run the program and your problem should be solved. There is a program that you can download for free to check to see if your data is actually recoverable, visit the link below to download...

How to Restore Deleted Data From iPod Or iPod Touch
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Saturday, December 15, 2012

Data Backup Considerations

Data is vital to modern businesses. Some say it's the life blood of a business. After all we live in the information age.

But do we all protect data and information to the best of our abilities? Do we ensure we can recover from its loss, corruption or theft?

In information security parlance are we properly protecting its CIA - Confidentiality, Integrity and Availability?

Data Backup Considerations

Most businesses take some steps to backup their data. This can be using traditional methods such as tape drives to newer techniques involving optical media, removable USB storage or even online backup solutions.

If you're not backing up your data then you should be. It's inexpensive and might just save your business one day.

But backing up your data is only half the story. Having a backup is meaningless if you can't recover your data in the event of an incident.

You need to test that you can restore your data on a regular and random basis. This exercises your solution and ensures it is actually doing what you expect of it.

Another consideration is the age and technology used. If your infrastructure, devices and backup software are more than a few years old you may have other problems should you experience a significant incident or disaster with your systems.

If your incident takes out your current infrastructure can you replace it to actually recover your backups?

Without compatible technology and software your data may be inaccessible without expensive and time consuming 3rd party services.

Then there are online solutions. There are many of them out there and they are fairly inexpensive but which one should you choose?

Depending on the data and the legal or regulatory requirements you may need to think very carefully. Your data may fall under one jurisdiction while it's residing on your servers and PCs in your office but whose jurisdiction is it under the control of on the backup storage? What are their data protection, privacy and security laws like?

Another important consideration is whether the service you're looking at complies with your local Data Protection legislation and safe harbour provisions? If it doesn't and you are storing personally identifiable information (PII) you could find yourself or your company in court should something go wrong.

Finally, you need to identify if the data will be stored encrypted in a way where only you can access it. Otherwise there is always the potential that the staff of the service provider or data centre hosting company can access your data without your permission.

These are all things you need to consider when selecting a backup solution. It isn't a simple choice based on price so think carefully and ask the questions above. They might just stop you going out of business.

Data Backup Considerations
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Lee Hezzlewood is the founder of Secure Thinking, a UK company providing specialist services in Data Protection and Cyber-Security. For more information on information security for SME businesses take a look at our Managed Security Services.

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Thursday, December 6, 2012

Human Resource Information System - HRIS

Human Resource Information Systems

The purpose of this paper is to identify other companies who have faced similar human resources issues in regards to information technology. Through benchmarking different companies we can learn how other companies have handled certain human resources issues related to information technology, information systems, new technology, and data security. An overall analysis has been completed using research on IBM Europe, Ameriprise Financial, Terasen Pipelines, Shaw’s Supermarkets, CS Stars LLC, IBM, WORKSource Inc., and Toshiba America Medical Systems, Inc. This paper also includes eight synopses of companies facing similar issue to those in the reading.

New Technology

Human Resource Information System - HRIS

With the changing world and constant new technology that is available, managers need to be aware of the technology that will increase effectiveness in their company. Human resource information systems (HRIS) have increasingly transformed since it was first introduced at General Electric in the 1950s. HRIS has gone from a basic process to convert manual information keeping systems into computerized systems, to the HRIS systems that are used today. Human resource professionals began to see the possibility of new applications for the computer. The idea was to integrate many of the different human resource functions. The result was the third generation of the computerized HRIS, a feature-rich, broad-based, self-contained HRIS. The third generation took systems far beyond being mere data repositories and created tools with which human resource professionals could do much more (Byars, 2004).

Many companies have seen a need to transform the way Human Resource operations are performed in order to keep up with new technology and increasing numbers of employees. Terasen Pipelines moved its headquarters from Vancouver to Calgary to be closer to the oil and realized a major growth in employees. In the past recording keeping was done on paper and with spreadsheets. Mangers at Terasen realized that there was a need to change to a more computerized system and looked into different HRIS vendors. By making the move to a HRIS system, Terasen is able to keep more accurate records as well as better prepare for future growth. Another company that saw the benefits of keeping up with new technology is WORKSource Inc. To meet the challenge of handling 100 new employees, WORKSource Inc. acquired Web-based technology programs from GHG Corp. like electronic pay stub, electronic timesheet software, time-off system, and human resource information system (“Tips,” 2006). By adapting these new programs, WORKSource was able to reduce waste and cost.

The Internet is an increasingly popular way to recruit applicants, research technologies and perform other essential functions in business. Delivering human resource services online (eHR) supports more efficient collection, storage, distribution, and exchange of data (Friesen, 2003). An intranet is a type of network used by companies to share information to people within the organization. An intranet connects people to people and people to information and knowledge within the organization; it serves as an “information hub” for the entire organization. Most organizations set up intranets primarily for employees, but they can extend to business partners and even customers with appropriate security clearance (Byars & Rue, 2004).

Applications of HRIS

The efficiency of HRIS, the systems are able to produce more effective and faster outcomes than can be done on paper. Some of the many applications of HRIS are: Clerical applications, applicant search expenditures, risk management, training management, training experiences, financial planning, turnover analysis, succession planning, flexible-benefits administration, compliance with government regulations, attendance reporting and analysis, human resource planning, accident reporting and prevention and strategic planning. With the many different applications of HRIS, it is difficult to understand how the programs benefit companies without looking at companies that have already benefited from such programs.

One such company is IBM. IBM has a paperless online enrollment plan for all of its employees. Not only has the online enrollment saved the company 1.2 million per year on printing and mailing costs, the employees enjoy working with the online plan. "Since we began offering online enrollment, we've learned that employees want web access," Donnelly [Senior Communications Specialist] says, so they can log on at home rather than through the company intranet. So the company has been working to put in place a web-based enrollment system that employees and retirees can access from anywhere (Huering, 2003). By utilizing the flexible-benefits application HRIS has to offer, IBM was able to cut costs and give employees the freedom to discover their benefits on their own time and pace.

Another company that has taken advantage of HRIS applications is Shaw’s Supermarkets. In order for Shaw’s to better manage its workforce, the company decided it was time to centralize the HR operations. After looking at different options, Shaw’s decided to implement an Employee Self Service (ESS) system. The use of self-service applications creates a positive situation for HR. ESS gives HR more time to focus on strategic issues, such as workforce management, succession planning, and compensation management, while at the same time improving service to employees and managers, and ensuring that their data is accurate. With this solution, employees have online access to forms, training material, benefits information and other payroll related information (Koven, 2002). By giving employees access to their personal information and the ability to update or change their information as needed, HR was given more time to focus on other issues. Understanding the different applications HRIS has to offer will give companies the chance to increase employee efficiency and reduce costs.

Measuring the Effectiveness of HRIS

The evaluation should determine whether or not the HRIS has performed up to its expectations and if the HRIS is being used to its full advantage (Byars & Rue, 2004). One of the most significant challenges faced by public personnel executives today is measuring the performance of their human resources information system (HRIS) In order to justify the value-added contribution of the HRIS to accomplishing the organization's mission (Hagood & Friedman, 2002). Implementing an HRIS program may seem a necessary stem for a company, but unless it will be an effective tool for HR operations, it will not help increase efficiency and may hinder it instead.

One company that implemented a HRIS system is Toshiba America Medical Systems, Inc. (TAMS). TAMS put all employee benefits information online and created an open enrollment option when TAMS changed healthcare providers. Almost immediately upon rolling out the UltiPro portal [new HRIS technology] to employees, TAMS began seeing improvements, with an estimated 70% increase in open enrollment efficiency (Wojcik, 2004). By determining the efficiency of the new program, TAMS was able to realize the benefits of the new HRIS system.

Security of HRIS

The privacy of employee information has become a major issue in recent years. With identity theft becoming a common problem, employees are becoming more sensitive about who sees their personal information, and the security it is kept in. By making sure employee information that is kept in the HRIS is relevant to the company and making sure there is limited access (password protection) to such information, companies can make its employees more secure with the safety of their information. Whether electronic or paper, employee files deserve to be treated with great care. Establishing security and end-user privileges calls for a balance of incorporating, HR policy, system knowledge and day-to-day operations (O’Connell, 1994).

One company that faced a major security issue was CS Stars, LLC. CS Stars lost track of one of its computers that contained personal information that included names, addresses and social security numbers of workers compensation benefits. The bigger problem was that CS Stars failed to notify the affected consumers and employees about the missing computer. Though the computer was retrieved and no information seemed to have been harmed, many employees lost their sense of security with the company. New York's Information Security Breach and Notification Law, effective in December 2005, requires businesses that maintain computerized data which includes private information to notify the owner of the information of any breach of the security of the system immediately following discovery, if the private information was, or is reasonably believed to have been, acquired by a person without valid authorization (Cadrain, 2007).

Another company that experienced a breach in security is Ameriprise Financial. In late 2005, a computer that contained personal information on clients and employees was stolen. Because many of the employees at Ameriprise take their computers between work and home, the company determined there was a need to put more security into those computers. Ameriprise made sure all employees had the new security suite installed on their computers. By responding quickly to the need for more security, Ameriprise made sure all information is being kept secure. Making sure employees information is kept as secure as possible there will be more trust in the company and the HR employees working with that information.

Conclusion

IBM, Terasen Pipeline, CS Stars LCC, and Toshiba America Medical Systems, Inc. are good examples of companies facing issues similar to human resources information technology and human resources information systems. All of these companies know the importance of new technology, human resources information systems, and data security. The remainder of this paper provides synopses of more companies facing human resources issues, how the company responded to the issues, and the outcomes of the company’s responses.

Companies Benchmarked

IBM Europe

The Situation:

IBM is a global organization offering research, software, hardware, IT consulting, business and management consulting, ring and financing. It employs around 340,000 people, speaking 165 languages across 75 countries, and serving clients in 174 countries. In January 2007, IBM established a separate “new media” function within its corporate communication department. IBM main goal is to educate, support, and promote programs that utilize social media. IBM Europe decided to expand internal communication by blogging guidelines. The recognition was that blogging was already happening among IBMers, just in an unregulated way. In a similar way, institutionalizing a function to deal specifically with new media is not a corporate move, or establishing from scratch. It’s a response to the issues already emerging in the company. Now that those technologies are here, people are using them, they’re growing and there here to stay-we’re just going to put some structure around them so that we can try to optimize their use.” The users decide what technologies they want to use and how they want to use them. That main idea is that IBM understands that they must remember to respect the fact that social media are social. IBM had the need to connect its 340,000 global employees more effectively.

The Response:

IBM’s intent around social media has now been officially formalized. From January 22 2007, the company established a separate “new media” function within its corporate communication department. “Its remit: To act as expert consultants inside and outside IBM on issues relating to blogs, wikis, RSS and other social media applications. The main idea is to educate, support and promote programs that utilize these tools. IBM has a history of being a t the forefront of technology based corporate communication. From the multimedia brainstorming “WorldJam” that made news headlines back in 2001 in which 50,000 employees worldwide joined a real time, online idea-sharing session about the company’s direction. IMB has always prepared itself to use breakthrough technologies to establish a two-way dialogue with its employees. The need for social media was necessary and could no longer wait.

The Outcome:

In the last few years IBM has been recognized as being the vanguard of social-media use: IBM was on of the first Fortune 500 companies to get behind collaborative wikis, published internal blogging guidelines as far back as 2003, and is now moving fast beyond RSS and podcasts into videocasting and “virtual world” technologies like Second Life. The intranet search facility extends to all areas of the site, including new media aspects. When an employee logs onto their portal an executes a key word search, the results they get back not only come from the main intranet pages, but include results from IBM forums, wikis, blogs and podcast/videocasts tags. IMB has an understanding that employees are no longer staying in a company their entire lives. It’s just not like that any more. In Belgium for example over 50 percent of 2,300 employees have been there fewer than five years. The company has come to the conclusion that with an increasingly young and mobile workforce, the likelihood is that an employee population full of a younger generation, for whom these tools are part and parcel of life, is not that far away. In years to come IBM will have to deal with employee base for which blogging is just the natural way to interact over a web platform. IBM has created centralized platforms for most tools that fall under its remit, which includes wikis. For Philippe Borremans, new media lead Europe for IBM, has the potential business applications of a wiki cover two broad benefits: Collaborating and knowledge sharing. IBM has scored some notable successes on both fronts in the near 5000 wiki pages now up and running in the organization. The company has been a huge pick-up in interest in podcasting over the last 18 months writing can seem such a technical skill, whereas people feel they can talk more freely than they can write. One of the most consistently popular IBM podcasts, with over 20,000 downloads a week.

Ameriprise Financial

The Situation:

The Department of Justice survey estimates that 3.6 million U.S. households were victims of identity theft in 2004. Trafficking in personal date goes beyond U.S. borders: the New York Times reports that stolen financial information is often distributed among participants of online trading boards, and the buyers are frequently located in Russia, Ukraine, and the Middle East. One reason clients are concerned about data security is the widespread publicity generated by breaches at financial services firm. In late December 2205, an Ameriprise Financial employee’s laptop that contained unencrypted data on approximately 230,000 customers and advisors was stolen from a car. Other financial services firm, including Citigroup and Bank of America, also acknowledge large-scale customer data losses in 2005. President of NCS, Rita Dew, a compliance consulting firm in Delray Beach, Florida, says that the Securities and Exchange Commission requires investment advisors to have policies and procedures that address the administrative, technical, and physical safeguards related to client records and information.

The Response:

Ameriprise Financial had to fight back and had to implement “layers of protection.” It is important for employees who their primary business computer, and employees regularly transport the computer between home, office, and meeting sites. The vulnerability of this arrangement and the need for a safety software program is much needed.

The Outcome:

Employees who are transporting lab tops should install the Steganos Security Suite on their computer. This software allows employees to create an encrypted virtual drive on the laptop that serves as data storage safe. Employees stores all client related data and tax preparation software database on the encrypted drive, which employees has set up with one gigabyte of storage space. The best thing is that when an employee turns off the computer the information is stored “safe”, the software automatically encrypts the virtual drive’s data. The software also generates encrypted backup files, which employees store on CDs in a fireproof safe. This should keep the data secure if any employee’s laptop is stolen or if the drive is removed from the laptop. Other financial advisors are relying on encryption both in and out of the office. Other programs that are being used to protect client’s information are RAID Level 1 system to store data on the drives that are encrypted with WinMagic’s SecureDocs software. Encryption ensures that anyone who steals the computer will be absolutely unable to read the data, even by connecting it to another computer as a “slave drive. This has given many financial advisors the greatest peace of mind.

Terasen Pipelines

The Situation:

Terasen Pipelines is a subsidiary of Terasen Inc. located in Vancouver, Canada and is located in several provinces and U.S. states. In 2001 the company changed its headquarters to Calgary to be closer to the oil. With the big move, the company went through a growth spurt. With the company in many different locations and the growing numbers of employees, the HR department saw a need to find a new system to keep more accurate records.

The Response:

In the past Terasen had kept records on paper and with spreadsheets and with the growth of the company, this system does not work as well as in the past. In order to compensate for future growth, Terasen began to look into HRIS companies to help with the HR operations. After researching different companies, Hewitt’s application service provider model with eCyborg was found to be the right fit.

The Outcome:

Although there was difficulty adapting to a new way of recordkeeping, Terasen was able to find a system that will help support the current and future growth of the company. Fortunately, some of the HR staff had experience working with an HRIS and were able to help their colleagues imagine new processes, as aided by a system. One theme often voiced throughout this process was: "You guys don't know how hard we're working when we can make it so much easier with a system that could do a lot of this for us. You don't always have to run to the cabinet for the employee file just to get basic information. It can all be at your fingertips." (Vu, 2005). In order to help Terasen ease the HR burden of implementing a new HR system, the management of Terasen was convinced to look for a vendor to help implement and maintain a HRIS system. This system has helped Terasen better prepare for current and future growth.

Shaw’s Supermarkets

The Situation:

Shaw’s Supermarkets is the second largest supermarket chain in New England. With a workforce of 30,000 located at 180 stores throughout six states, Shaw's HR staff is responsible for managing employees' personal data. Their employee mix includes approximately 70 percent part-time employees, consisting of students, senior citizens, second-job part-timers, and career part-timers. One third of the workforce is made up of union associates, and Shaw's staff oversees the company's involvement with three unions and six separate contracts (Koven, 2002). In order to help manage the workforce, the HR staff became interested in centralizing its HR operations.

The Response:

In order to centralize HR operations Shaw’s decided to implement an ESS (employee self-service) solution. The use of self-service applications creates a positive situation for HR. ESS gives HR more time to focus on strategic issues, such as workforce management, succession planning, and compensation management, while at the same time improving service to employees and managers, and ensuring that their data is accurate. With this solution, employees have online access to forms, training material, benefits information and other payroll related information.

The Outcome:

Shaw’s has had positive feedback since implementing the ESS solution. "The reaction from our employees has been extremely positive," Penney, VP of Compensation and Benefits, says. "We even had a significant increase in our medical coverage costs, and it was almost a non-issue because the online enrollment featured the plan choices, the employee cost, and the company subsidy. An employee self-service application makes it very easy for them to understand their contributions and coverage options. I received several e-mails from employees saying this was a great change and how easy ESS was, which the case is not often when employees are selecting their benefit options." (Koven, 2002). By giving the employees more access to their information they are able to see the benefit choices available to them. Employees are also able to update their information online, which helps reduce the paperwork of the past. Shaw’s has also seen improvement in productivity because employees are updating information at home, not during work hours.

CS Stars, LLC

The Situation:
New York Attorney General Andrew Cuomo has announced that New York State has reached its first settlement with a company charged with failing to notify consumers and others that their personal data had gone missing. Cuomo’s office, which enforces the state’s 2005 Information Security Breach and Notification Law, charged CS STARS LLC, a Chicago-based claims management company, with failing to give notice that it had lost track of a computer containing data on 540,000 New Yorkers’ workers’ comp claims.

The Response:

The owner of the lost data, which had been in the custody of CS STARS, was the New York Special Funds Conservation Committee, an organization that assists in providing workers’ comp benefits under the state’s workers' comp law. On May 9, 2006, a CS STARS employee noticed that a computer was missing that held personal information, including the names, addresses, and Social Security numbers of recipients of workers’ compensation benefits. But CS Stars waited until June 29, 2006, to notify Special Funds and the FBI of the security breach. Because the FBI declared that notice to consumers might impede its investigation, CS STARS waited until July 8, 2006, to send notices to the 540,000 New Yorkers affected by the breach. On July 25, 2006, the FBI determined an employee, of a cleaning contractor, had stolen the computer, and the missing computer was located and recovered. In addition, the FBI found that the data on the missing computer had not been improperly accessed.

The Outcome:

New York's Information Security Breach and Notification Law, effective in December 2005, requires businesses that maintain computerized data which includes private information to notify the owner of the information of any breach of the security of the system immediately following discovery, if the private information was, or is reasonably believed to have been, acquired by a person without valid authorization. The law affects not only businesses in their dealings with their customers, but employers in their role as custodians of employees’ personal data. (Cadrain)

Without admitting to any violation of law, CS STARS agreed to comply with the law and ensure that proper notifications will be made in the event of any future breach. The company also agreed to implement more extensive practices relating to the security of private information. CS STARS will pay the Attorney General’s office ,000 for costs related to this investigation. (Cadrain)

IBM

The Situation:

IBM's paperless online enrollment system, introduced in 1999, has proved to be a winner for both the company's 135,000 active U.S. employees and the company, according to Cathleen Donnelly, senior communications specialist at company headquarters in Armonk, N.Y. The company saves .2 million per year on printing and mailing costs alone, Donnelly says, and the employees’ can take advantage of a variety of technologies to learn about issues, research program information and access decision support tools from their desktop computers. (Heuring, 2002)

The Response:

One of those tools, a personal medical cost estimator, enables employees to calculate potential out-of-pocket health care expenses under each of the plan options available to them, Donnelly says. Employees log in personally and are greeted by name and with important information regarding their benefits enrollment, such as the deadlines and when changes take effect. They automatically get access to health plans that are available to them, and the calculator lets them compare estimated benefit amounts for each plan.

"Employees can select the health care services they expect to use in a particular year, estimate expected frequency of use, and calculate potential costs under each plan option," Donnelly says. "The feedback that we've received from employees tells us that this tool has really helped them to make a comparison between plans based on how they consume medical services." The calculator shows both IBM's costs and the employee's. (Heuring, 2002)

The Outcome:

"Since we began offering online enrollment, we've learned that employees want web access," Donnelly says, so they can log on at home rather than through the company intranet. So the company has been working to put in place a web-based enrollment system that employees and retirees can access from anywhere.

Employees can get summary information on the plans, drill down into very specific details and follow links to the health care providers for research. Donnelly says the system has received high marks for convenience because employees can "get in and out quickly."

WORKSource Inc.

The Situation:

To meet the challenge of handling 100 new employees, WORKSource Inc. acquired Web-based technology programs from GHG Corp. like electronic paystub, electronic timesheet software, time-off system, and human resource information system (“Tips,” 2006). These tools enabled CEO Judith Hahn to handling payroll procedures efficiently and effectively.

The Response:

WORKSource has eight workforce centers, with approximately 108 employees, located throughout a six-county region. Previously, payroll, benefits, and human resources for those employees were processed and managed by a Professional Employer Organization. The company also has 52 administrative staff in its headquarters office. When the contract with the PEO terminated on June 30, 2006, those 108 employees were immediately moved to the payroll of WORKSource, which meant Hahn’s workload more than doubled effective July 2006 (“Tips,” 2006).

Hahn, in an interview with PMR, said she relied on LEAN to help get a handle on what needed to change for her to manage the increased workload. Two years earlier, Hahn’s CEO had introduced her to LEAN, a Japanese management concept of eliminating wasteful steps and motion when completing processes. “I began to read as much as possible about LEAN and joined an HR LEAN focus group” (“Tips,” 2006).

The Outcome:

Mastering the concepts of LEAN led Hahn to develop and apply her own acronym of “REASON” to her department’s payroll and HR processes. Review the process: map payroll tasks from start to finish. Eliminate waste: determine how to complete a payroll task most efficiently without unnecessary steps. Analyze alternatives: research and evaluate the applicability of new technology. Sell innovations to management: document the return on investment of each innovation. Open the lines of communication: communicate openly—and often—with all stakeholders, including employees and top management. Never allow negativity: make change simple and fun. Give employees plenty of encouragement and time to learn (“Tips,” 2006). Judith Hahn was able to implement the right human resource functions using information systems.

Toshiba America Medical Systems Inc.

The Situation:

Lynda Morvik, director of benefits and human resources information systems at Tustin, California-based Toshiba America Medical Systems Inc. (TAMS), thought it would make sense to add a benefits communication component to it. By having all the benefit information online, the TAMS employee handbook would also be a living document, enabling Morvik to make changes when necessary. Such was the case halfway through the project, when TAMS changed health care plans from Aetna Inc. to United Health Group Inc (Wojcik, 2004).

The Response:

TAMS, an independent group company of Toshiba Corporation and a global leading provider of diagnostic medical imaging systems and comprehensive medical solutions, such as CT, X-ray, ultrasound, nuclear medicine, MRI, and information systems, had been using a payroll service bureau and an in-house solution for HR that didn't include easy-to-use consolidated reporting or an employee portal. After evaluating UltiPro alongside several enterprise resource vendors, TAMS selected Ultimate Software's offering and went live in September 2002 after an on-time and on-budget implementation. Almost immediately upon rolling out the UltiPro portal to employees, TAMS began seeing improvements, with an estimated 70% increase in open enrollment efficiency (Wojcik, 2004).

The Outcome:

In an effort to expand the usage of the Web beyond the benefits enrollment process, TAMS has posted a library of documents and forms on its HR portal, including the benefits handbook, which garnered a 2004 Apex Award for publication excellence. That same year, Business Insurance magazine also gave TAMS the Electronic Benefit Communication (EBC) award for outstanding achievement in communicating employee benefits programs over the Web. To continue elevating its use of Ultimate Software's HRMS/payroll solution, TAMS modified the UltiPro portal to meet the imaging company's unique needs (Wojcik, 2004). It was completely integrated with several proprietary applications created to address compensation and performance management issues so that TAMS employees have a central location for comprehensive workforce and payroll information from a Web browser that they can access with a single sign-on (Wojcik, 2004).

References

Byars, Lloyd L. & Rue, Leslie W. (2004). Human Resource Management, 7e. The McGraw-Hill Companies.
Cadrain, Diane (2007). New York: Company Settles Data Breach Charges. Retrieved June 3, 2007 from [http://www.shrm.org/law/states/CMS_021505.asp#P-8_0]
Clarifying IBM’s Strategic mission for social media (2007). Strategic Communication
Management. Retrieved June 1, 2007 from
http://proquest.umi.com/pqdweb?index=17&did=1263791161&SrchMode=1&sid=2&Fmt=4&clientld=2606&RQT=309&VName=PQD.
Friesen, G. Bruce (2003). Is your client ready for eHR? Consulting to Management, 14(3), 27. Retrieved June 3, 2007 from ProQuest Database.
Hagood, Wesley O. & Friedman, Lee ( 2002). Using the balanced scorecard to measure the performance of your HR information system. Public Personnel Management, 31(4), 543-58. Retrieved June 3, 2007 from ProQuest Database.
Heuring, Linda (2003). IBM: Laying Outing Enrollment Options. Retrieved June 2, 2007 from [http://www.shrm.org/hrmagazine/articles/0803/0803heuring_paperless.asp]
Koven, Jeff (2002). Streamlining benefit process with employee self-service applications: A case study. Compensation & Benefits Management, 18(3), 18-23. Retrieved June 2, 2007 from ProQuest Database.
O’Connell, Sandra (1994). Security for HR records – human resources. HR Magazine. Retrieved June 3, 2007 from [http://findarticles.com/p/articles/mi_m349] 5/is_n9_v39/ai_16309018
Protecting Client Data (2006). Financial Planning. Retrieved June 1, 2007 from

http://proquest.umi.com/pqdweb?did=1066464321&Fmt=4&clientld=2606&RQT=309

&VName=PQD.
Tips on Using Technology to Streamline Payroll Processes – and Cut Costs (2006). Payroll Managers Report, 6(10), 1-9. Retrieved June 2, 2007 from EBSCOhost Database.
Vu, Uyen (2005). Contracting out HRIS easy call at Terasen Pipelines. Canadian HR Reporter, 18(4), 5-9. Retrieved June 2, 2007 from ProQuest Database.
Wojcik, J. (2004). Toshiba Employee Handbook Goes Online. Business Insurance, 38(49), 18.
Retrieved June 2, 2007 from EBSCOhost Database.

Human Resource Information System - HRIS
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Steven Brown, MBA is a loving husband and father of two boys. He enjoys his time with his family by providing a strong family foundation of Christian Faith. After completing his Bachelors degree, Steven wanted to further his ability to teach and share to others his mindset that they can do anything if they would believe in themselves.

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Sunday, December 2, 2012

Resolving 'Data File Check in Progress' Error

Unexpected power outage is the most common reason that can cause corruption to an Outlook data file (.pst file). When this occurs, at next start, you might find Outlook scanning your data file for consistency errors. If it is successful in removing the file errors, Outlook starts as normal otherwise, you might encounter further file access problems. To overcome such problems, you need to employ some special measures to Repair Outlook Inbox.

The above description gives a brief overview of some probable issues in Outlook. Here the problem has been more specified by a suitable realistic example. Consider a case when your Outlook is closed improperly. As expected, at next attempt to start Outlook, it gives an error that Outlook data file was not closed properly and so, Outlook is checking it for errors. Consequently, the system slows down. But unlike your expectations, the check doesn't complete. Each time when you check the right-lower corner of the screen, it shows something like:

'Data file check in progress...'

Resolving 'Data File Check in Progress' Error

Explanation

Outlook is unable to recover from PST file corruption automatically. This can also be the result of a third-party add-in.

User Action

To check if this is the case of a third-party add-in, start Outlook in Safe Mode and try disabling the add-ins, one at a time. This will help you detect the problematic add-in causing the issue.

If disabling add-ins doesn't resolve your problem, try to repair the corrupted PST using Outlook's Inbox Repair Tool. This tool is accessible through an associated program file-Scanpst.exe. To run it, locate the file using Windows search option, double-click to open it, browse to the location of your PST file, and then click Repair. This will start the file scan process and prompt you a success message on repairing the file. However, if it cannot repair your file, the last alternatives is to restore from previous backup or run a third-party PST repair utility.

A third-party PST file repair software can scan your corrupted PST and Repair Outlook Inbox using safe and effective scanning algorithms. Moreover, these applications are easily to use, even with no prior technical knowledge.

Stellar Phoenix Outlook PST Repair is a high-end tool to repair and restore corrupted Outlook PST files created with MS Outlook 2007, 2003, 2002, and 2000. This is a perfect Inbox Repair Tool that can restore all your e-mails, calendars, contacts, journals, etc. in a new PST file.

Resolving 'Data File Check in Progress' Error
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Axel Culver has passion for writing technical article and right now writing email recovery articles related to Product like Outlook Inbox Repair and Microsoft Exchange Recovery Tool for MS outlook and Exchange Server.

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Monday, November 26, 2012

Top 3 Security Apps For Your Android Phone

Keeping your Android phone safe should be a key concern. You have tons of valuable data that is stored on that. Not only do you not want your personal information getting into the hands of the wrong person. You also do not want to spend money on replacing your phone. You then have to re-enter all of your data into this new phone which is a waste of time. I will show you the apps to keep your phone safe.

Lookout

The Lookout app has tons of security features such as antivirus, a firewall, and intrustion prevention. The best part is that they are extremely lightweight so they do not bog down your phone. Lookout out also helps you if your phone is lost or stolen. You can log into the web interface on any computer and track down your phone. You simply click the locate button and it will show where your phone is on map. Lastly Lookout also comes with data backup. It will back up all of your personal data including contacts, photos, video, e-mail, and text messages.

Top 3 Security Apps For Your Android Phone

WaveSecure

WaveSecure is another great security app which is similar to Lookout. WaveSecure lets you lock down your phone from the web interface so that it becomes useless if you have lost your phone. You can also display a message and sound an alarm. Just like Lookout you are also able to track down your phone with WaveSecure. You can set an auto-backup or trigger a backup remotely from the website. The one big feature that WaveSecure offers that Lookout does not is the wipe out feature. You are able to log into the web interface and remotely wipe all the data from your phone.

Protector

Protector is another great app but it's different than the previous 2 apps. Protector allows you to password protect any app on your phone, or any feature of an app. It's a great security program that can be very beneficial for many users. Protector allows you to password protect any Android app. SMS, Gmail, e-mail, Settings, Photos, Calendar, Notepad, Chat...or anything else you can even want to put a password on is an option.

You are even able to protect just particular features of apps if you need to. There is no workaround that will put your apps at danger. Even using a task manager won't prevent the apps from losing their protection. If you try to uninstall the Protector app, you need the pin code to do so!

The only complaint with this app is that there is no pin recovery. If you forget your pin you are totally screwed. That's a big gamble so just make sure you have it somewhere.

You can find other great apps for your android phone on the Simply Droid Android Forums at http://www.simplydroid.com/forum

Top 3 Security Apps For Your Android Phone
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JB is a writer for the SImply Droid blog which covers all areas of Android Phones and Android apps.

You can find other great Android security apps at the Simply Droid blog!

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Thursday, November 22, 2012

How to Recover Data From Failed Hard Drives

There are two main methods of recovering data from failed hard drives.

First of all, you can run specialized data recovery software that could retrieve all of your important data files. In the majority of cases, you will be able to recover the data from your failed hard drives without too much trouble using data recovery freeware, or purchase fully supported software if you prefer.

Please note hat data recovery is not always possible if the actual problem is due to aging or faulty hard drive component such as a broken head arm. In those extra-ordinary cases you would have the hardware fixed by an expert technician before being able to access any of the precious data on the hard drive.

How to Recover Data From Failed Hard Drives

As far as data recovery in concerned, there are no limitations to the physical size of your hard drive. Whether you are trying to recover data from a 1 MB pen drive or a 300 GB Ultra-SCSI drive, you should still be able to recover the data.

Additionally, there are no limitations to the different types of operating systems which you may be trying to recover data from, such as Microsoft Windows to Linux systems. This also extends to include different file formats such as FAT32 and NTFS which are very common file formats for Windows systems, or the Mac OS file system used by Apple Macs.

Information can be retrieved from all sectors of the hard drive - even files that you may have deleted in the past which had ended up in recycle bin prior to your hard drive failing would be recoverable.

Secondly, data recovery experts will be able to recover lost data from most damaged hard drives. It's not surprising that most common damage is attributable to drop damage and spill damage, especially in the case of laptops.

At the corporate level, most companies use RAID (redundant array of inexpensive disks) configurations to protect their data and to negate the impact of a single hard disk drive failing. There would be no loss of data if one of the disks in a RAID 5 disk-set failed as you would be able to re-construct the data for the failed member from the remaining disks. However, if the entire RAID volume failed, then that would be a cause for concern.

In the case of a RAID volume failing you would have little alternative but to send your hard drives to a data recovery expert to restore the RAID configuration as well as the data. This would also be the case if your disk partition failed and you were unable to access the data held on that particular partition or disk.

The recovery of your important data and files from failed hard drives is possible using data recovery software. If your hard drives are badly damaged, or the RAID volume-set has failed and the data on the hard disks is inaccessible, requesting professional assistance from data recovery experts would be a better option.

How to Recover Data From Failed Hard Drives
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For practical advice and information on data recovery freeware, software programs, tools and utilities to help you safely recover your data, please visit our website, http://www.datarecoveryfreeware.net

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Monday, November 19, 2012

How to Bring Back Deleted Files - Restore Deleted Files the Easy Way!

How to bring back deleted files is a question that is asked by most of the people who use devices like computers and iPods. You might have deleted a file intentionally or unintentionally but then you feel that the file was important to you. You really feel helpless at that point of time. You do not know what to do and how to get back that particular file.

The first thing to do is run a search for the particular file. If it isn't there you want to check the recycle bin. The recycle bin will hold a lot of deleted files for awhile unless they are too big or have been permanently deleted.

If they are not in the recycle bin then don't worry, there is a way you can bring back deleted files very quickly and easily. You can restore deleted files with the help of software. Software that focuses on recovering deleted files that have been erased from the recycle bin.

How to Bring Back Deleted Files - Restore Deleted Files the Easy Way!

You just have to act quickly. Files that have been deleted can be lost forever at anytime. Although they remain on your hard drive, the deleted files can be overwritten when you download new files or install additional programs.

With data recovery software you can restore data that was lost through a variety of different means. You can bring back files lost due to an error in partitioning, formatting and clearing your system, or data lost due to physical damage or other corrupt errors. With the best file recovery software you will be able to bring back any kind of documents, emails, video, songs, photos, and much more.

How to bring back deleted files

Scan your computer with a top flight data recovery program. The best programs will let you preview the date before you restore it. This is really the only way to restore deleted files.

How to Bring Back Deleted Files - Restore Deleted Files the Easy Way!
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Did you accidentally delete files from the recycle bin? Need help restoring your recently emptied recycle bin? Well look no further. You can restore lost data with the best file recovery software on the net. Try it out completely risk free!

Jim Marshall is a computer technician expert with over 15 years in the industry. He has worked on restoring hundreds of hard drives, storage devices, iPods, partitioned drives, and much more. He has compiled reviews of some of the top data recovery programs based on his experiences. After extensive testing see what he considers the best.

http://www.recovering-deleted-files.net/

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Thursday, November 15, 2012

Sprint Reverse Cell Phone Lookup Service?

So you want a sprint reverse cell phone lookup service? That's very understandable, but you need to realize that looking up any number is the same no matter who your carrier is at the time. So that means that you can look up and number with ease with the proper service/methods. But you can use Sprint area codes to get the job done also.

How do I lookup a Sprint cell phone number?

OK first off you need to know that theres any easy method to finding Sprint cell phone numbers if they are active online. This will only work if the person you're looking for has posted something online that the search engines can spider and pick up.

Sprint Reverse Cell Phone Lookup Service?

Steps to finding numbers through search engines:

What you first want to do is go to any of the major search engines and type in the person cell number you are looking to find. This will work for sprint, Verizon or any other provider also. But we are going to focus on Sprint in this article. Next you need to make sure you dig deep in the index pages, many times the number your looking for will be found up to ten pages deep! Yea its a lot of looking but once you find the number and info your set, also make sure you have tried every single combination of entering the phone number. Whats going on here is your picking up on maybe something this person is selling online, or just any time he/she entered their personal information online.

What if I cannot find the numbers from the search engines?

Well you could try the yellow pages online, but I am almost certain that you will not find a cell phone number since they are not listed in them. Your next step would be to find a reputable company that will find the information for you, you can also check out a sure fire way I have on my blog below in my bio box. I hope this article has helped you in your sprint reverse cell phone lookup service quest, good luck!

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John is a self proclaimed Communication expert. You can do a cell phone search at www.reversedirectoryforcellphones.com and do a Reverse Sprint Cell Lookup now!

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